What is Power BI Administration

What is Power BI Administration and its related Roles
The Power BI administration is a management of organization-wide settings that control how Power BI works. The users that are assigned to admin roles configure, monitor, and provision organizational resources. In this article, we discuss about an overview of administration roles, tasks, and tools.

Administrator roles related to Power BI :

There are several roles that work together to administer Power BI for your organization. Most of the admin roles are assigned in the Microsoft 365 admin center or by using PowerShell. The Power BI Premium Capacity and Power BI Embedded Capacity admin roles are assigned when the capacity is created. 

Administrative tasks and tools :

Power BI admins work mostly in the Power BI admin portal. You should, however, be familiar with related tools and admin centers. Look at the table above to determine which role is required to do tasks using the tools listed here.

Assigning the admin roles :

If you are the person who purchased your Microsoft business subscription, you are the global admin. Which means you have unlimited control over the products in your subscriptions and you can access most data.

When you add new users, if you don't assign them an admin role then they are in the user role and don't have admin privileges to any of the Microsoft admin centers. But if you need help getting things done, you can assign an admin role to a user. 

For example, if you need someone to help reset passwords, you shouldn't assign them the global admin role, you should assign them the password admin role. Having too many global admins, with unlimited access to your data and online business, is a security risk.

You can assign users to a role in 2 different ways:

• Go to the user's details and Manage roles to assign a role to the user. (Or)
• Go to Roles and select the role, and then add multiple users to it.

Assign admin roles to users using Roles :

• In the admin center, go to Roles. Choose the Azure AD or Intune tabs to view the admin roles available for your organization.
• Select the admin role that you want to assign the user to.
• Select Assigned admins > Add.
• Type the user's display name or username, and then select the user from the list of suggestions.
• Add multiple users until you're done.
• Select Save, and then the user will be added to the list of assigned admins.

Assign a user to an admin role from Active users :

• In the admin center, go to Users > Active users page.
• On the Active users page, select the user whose admin role you want to change. In the flyout pane, under Roles, select Manage roles.
• Select the admin role that you want to assign to the user. If you don't see the role you're looking for, select Show all at the bottom of the list.

Check admin roles in your organization :

You might not have the correct permissions to assign admin roles to other users. Check to make sure you have the correct permissions or ask another admin to assign roles for you.

You can check admin role permissions in 2 different ways:

• Go to the user's details and look under Roles on the Account page. (Or)
• Go to Roles and select the admin role, and select assigned admins to see which users are assigned.

Reference :

https://docs.microsoft.com/en-us/power-bi/admin/service-admin-administering-power-bi-in-your-organization

https://docs.microsoft.com/en-us/microsoft-365/admin/add-users/assign-admin-roles?view=o365-worldwide